Executive Assistant, Productivity Applications (Virtual Jobs from Home)

Executive Assistant, Productivity Applications
Job ID: 2238685 | Amazon Web Services, Inc.
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DESCRIPTION
Job summary
Amazon Productivity Applications is looking for a detail-oriented and self-motivated Executive Assistant to support the Director of End User Computing and New Services and Director of Solutions Architecture.

The successful candidate will exercise grace under pressure, thrive in a team environment, be resourceful, and possess the ability to complete complex tasks and projects quickly with little to no guidance. He or she will react with appropriate urgency to situations that require a quick turnaround, and if necessary take effective action in ambiguous circumstances. This position requires high judgment, exceptional organizational skills, and the ability to build effective and trust-based working relationships across the company.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders inside and outside the company are critical. Organizational awareness, accurate prioritization skills, mastery of traditional executive assistant skills, and superior attention to detail are imperative to this role. This role will be ever-evolving to continually meet the demands of these Director’s respective functions and requires someone with the vision and experience to help develop recommendations that contribute to a well-run office and workplace and high-impact team.
This position will work closely with other EAs in the org to provide collaborative support of the management activities and operations of the team. This position will also work closely with the broader specialist organization executive team’s EAs.

Key job responsibilities

Manage executive’s calendar with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate
Keep executive organized and ensure executive is fully prepared for meetings with required materials
Maintain and improve key information/ report files and tracking system
Support rest of finance team and executive’s direct reports as needed: with scheduling, assisting with meeting materials, organizing meeting rooms, etc.
Understand business priorities and identify process improvements to create efficiency and scale for the team

Track and help drive completion of key deliverables and follow up on outstanding items
Proactively coordinate annual operational planning process, business planning, and performance review cycles
Coordinate domestic and international travel in compliance with existing policies and procedures
Organize and manage meetings, off sites and other team events
Manage expense reports
Complete other tasks such as updating team organizational charts
Play a key role through mentorship, recruiting, organized team meetings, and more
Follow through with allocated tasks and ensure appropriate and timely action on deliverables

BASIC QUALIFICATIONS 

5+ years of experience as an Executive Assistant
Experience with executive level calendar management
Experience managing the desks of 2 or more Senior Leaders at one time
Experience with domestic/international travel coordination
Proficiency in Microsoft Office Products
Exceptional organizational skills

Strong written and oral communication skills
Strong interpersonal skills
Problem-solving skills
Integrity and discretion in handling confidential information and in dealing with professionals inside and outside the company
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

PREFERRED QUALIFICATIONS 

Bachelor’s Degree
Positive, get-it-done attitude is a must
Aptitude to quickly learn organizational structure, objectives of the team, and the rhythm and requirements of various meetings and processes
Strong penchant for organization and process improvement
Strong work ethic

Sound judgment and flexibility in balancing competing priorities
Ability to take on increased responsibilities as the position advances
Ability to work in a highly ambiguous environment

The pay range for this position in Colorado, Jersey City or US virtual jobs that could be performed in CO or Jersey City, NJ is $74,200 – 129,000/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. A sign-on bonus and restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per the “the Colorado Equal Pay Act and the Pay Transparency Regulation of Jersey City Municipal Code. Base pay information is based on market location. Applicants should apply via Amazon’s internal or external careers site.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.